Town Board Audit/Workshop Meeting Agenda and Supervisor Notes
January 26, 2005
4:30 p.m., Town Hall
I. Pledge of Allegiance
II. Call to Order:
Present: Councilman Hornbeck, Supervisor Duke, Councilman Ryan, Councilman Gray and Town Clerk Veronica Sommer. Absent: Councilman Santosky
III. Audit Bills
Highway Bills Abstract XIII $14,040.99
Highway Bills Abstract I $106,996.01
General Bills Abstract XIII $32,766.30
General Bills Abstract I $162,001.14
Lights $263.76
Motion required to accept the bills for Abstract XIII & I
Motion – Francis Seconded – Tom Motion Carried
IV. Items to be Discussed
1. Presentation re software for Supervisor’s Office
Reggie Solsberg, Ron Bonner and Supervisor Duke met with various software companies for improving/streamlining what software currently exists. Board members reviewed the proposals presented from the vendors.
Resolution Number 43 of 2005
Be it resolved that the Town Board accept the EBA software for accounting and payroll systems not to exceed $6,551.25.
Motion – Randy Second – Tom Tom, Randy, Pam Ayes Gray - Abstained
2. Financial Procedures
Sample forms of daily, weekly and monthly income report forms from the Transfer Station, Building Department and Planning/Zoning offices was discussed. Discussion was also held on the Transfer Station punch card system. A new ticket system was introduced.
2. Newsletter – Copy for all to review – going to the press this Friday.
3. ZBA Vacancy
Letters of intent received from: James Kingston, Bev Schoonmaker, Bob Godwin, Steve Fornal
Interview date – Duke will call candidates to get preference of time and date. Interview date will be scheduled at the February Board Meeting.
4. New member of Environmental Conservation Commission
Resolution number 44 of 2005
Be it resolved that the Town Board appoint Dan Davis to the Environmental Conservation Commission for term to expire January 2008.
Motion Francis Second - Tom Motion Carried
4. Empire Zone – Read resolution.
I received a letter from the Empire Zone stating that the Town of Rochester and the Town of Marbletown were not going to be included in the Mohonk Spa development. Therefore we need to rescind Resolution number 56 of 2004.
Resolution number 45 of 2005
Be it resolved that resolution number 56 of 2004 be rescinded at the direction of the Empire Zone that the Town of Rochester will not be involved with said project.
Motion Randy Seconded Francis Motion carried
5. Payment of “contracts” as identified in the budget and at the Organizational Meeting
Resolution number 46 of 2005
Be it resolved that the Town Board authorizes the Supervisor to make the appropriate payments when the letters of request have been received to and only to the following as approved in the Organizational Meeting:
Ambulance Services: Kerhonkson Accord First Aid Squad $10,000
Veteran Services: VFW Post 8959 $400
Joint Recreational Projects: Indian Valley Little League $900
Kerhonkson Pool $10,000
Rondout Babe Ruth League $900
Pop Warner Football $900
Kerhonkson Youth Commission $1,000
Library Services: Ellenville Public Library $10,000
Little Ones Library $3,000
Adult Recreation Kerhonkson-Accord Golden Seniors $1,000
Kerhonkson-Accord Jewish Seniors $700
Rochester Senior Citizens $3,000
Shawungunk Valley Seniors $500
Museum: Friends of Historic Rochester $4,500
Community Development: Kerhonkson/Accord $1,000
Chamber of Commerce
Accord Fire District $1,000
Historian $500
Motion - Francis Second - Tom Motion carried
6. Planning /Zoning Committee
Presently the following are on this committee:
Marijane Knudson, David O’Halloran, Bill DeGraw, Randy Hornbeck, Pam Duke, Bev Schoonmaker and Mike Baden. Also Susan Blickstein from Chazen.
We need to expand this committee. I have contacted the various boards, organizations, groups in our jurisdiction for recommendations to be included on this committee. Here are the following to date:
ZBA – Stanley Hudson
Historic Preservation Commission – Ruth Bendelius
ECC – Dan Davis | 
